Information for authors

«Important Notice»

- All contributed authors excluding invited authors are required to submit a final 2-page paper of their work for publication in the conference proceedings.
- Papers that do not meet the regulations shown below will not be published in the conference proceedings.
- The copyright of the paper must be transferred to JIEP at the time of the final submission.
- Only the papers submitted by due date will be considered for the conference awards.

«Paper submission (for both oral & poster presenters) »


- Submit your final manuscript by January 31, 2023.
- The submission page will open during January 10, 2023 to January 31, 2023.

1. Before you begin
The authors are highly recommended to use the following IEEE format:Download

2. Paper preparation

1) Final manuscript must fit in two pages, including figures, tables, and photographs.
2) It is the responsibility of the author(s) to obtain permission from the copyright owner(s) to reproduce figures (or tables) that have previously been published elsewhere.
3) Preparation of IEEE Xplore-compatible PDF file
Final version of 2-page paper pdf files MUST be IEEE Xplore compliant. It is strongly recommended that you use the IEEE PDF eXpress plus site to convert your Word Document file to the PDF format. PDF files that are not IEEE Xplore compliant will not be included in the Proceedings nor published.
3.1 Please go to the IEEE PDF eXpress plus
site: https://ieee-pdf-express.org
3.2 Create an IEEE PDF eXpress account for ICEP 2023 by entering the conference ID: 58572X
●New users should follow the appropriate link to fill in the required information for creating a new account.
●Previous users of IEEE PDF eXpress can use their existing email Address and password.
3.3 For each conference paper, click 'Create New Title'.
3.4 Enter identifying text for the paper (Paper Information).
3.5 Upload the required file for generating an IEEE Xplore-compatible pdf.
●Submit your source file in MS Word (.doc) format for conversion to pdf format.
●For additional instructions, resources, helpful hints, and access to technical support,
please go to https://www.pdf-express.org/frhelp.asp
3.6 You will receive the IEEE PDF eXpress-generated pdf file through your IEEE PDF express account. Your paper will get a unique ID code as the file name. Download the pdf file and check it carefully. If necessary, revisions of the source file may be submitted repeatedly.

3. For oral presenters

1) The speakers are highly recommended to complete their registration by March 27, 2023.
2) Oral presentation is for 25 minutes, including 5 minutes for Q&A.
3) The conference PCs and projectors will be set up in advance.
4) The authors should meet the session co-chairs 10 minutes prior to the beginning to have a briefing.

4. For poster presenters

1) Basically the poster format is up to the authors as long as the poster size fits in a tack-board panel of 2.1m high x 1.2m wide, i.e. the A0 (1.2 x 0.8 mm) size is preferable.
2) Pins and thumbtacks will be provided at the poster session venue.
3) All the figures, tables, photographs, and characters must be clearly visible at 1.5m away from the poster.
4) The poster contents must follow those presented in the abstract.
5) Commercial contents should be avoided.
6) Give clear display of the poster title, authors' names, and affiliations on the top of the poster.
7) <Important> The authors should stay close to the posters for interactive presentation to the attendees.

5. Conference awards
Excellent papers and presentation are recognized through the following awards:

- JIEP Outstanding Technical Paper Award
- IEEE EPS Japan Chapter Young Award
- JIEP Poster Award

Please see https://jiep.or.jp/icep/award.html for some of the details.

6. Author No Show Policy
ICEP 2023 enforces a "no show" policy. Any accepted paper included in the Advance or Final Program is expected to have at least one author attend and present the paper at the conference.
Authors of the accepted papers included in the Advance or Final Program who do not attend the conference will be listed in a "No Show List", compiled by JIEP. Any "no-show" paper will be noted as "Author unavailable for presentation" and will not be included in IEEE Xplore.